# 'Output' tab
This tab contains functions that allow you to save or send entries in ELO.
# Send as ELO link
You can send a folder or document from ELO via e-mail. The recipient requires an ELO account and access to your repository to open the ELO link. The user also requires permission to read the selected entry.
Information
This function behaves differently if you have installed the ELO Web Add-ons. However, the method is identical.
Related functions
- Create external link: If you want to send a document to someone without access to ELO, use this function.
- Send document: If you have installed the ELO Web Add-ons, you can also use this function to send a document to someone without access to ELO.
Method
Select the entry or entries you want to send.
You can learn how to select multiple entries in the chapter How do I select multiple entries?
On the ribbon, select Output > Send as ELO link.
Result
A new e-mail opens in your e-mail program. The short name of the entry is automatically used as the subject.
The recipient can open the filing location of the entry in ELO from the ELO link.
ELO Web Add-ons: In addition to the link to the ELO Web Client, the attachment also includes a link to the ELO Java Client.
# Send document (ELO Web Add-ons)
You can send a document from ELO via e-mail. The recipient does not need an ELO account to open the document.
Information
This function is only available if you have installed the ELO Web Add-ons.
Related functions
- Create external link: If you want to send a document to someone without access to ELO, you can also use this function.
- Send as ELO link: If you want to send a document to someone with access to ELO, use this function.
Method
Select the document or documents you want to send.
You can learn how to select multiple entries in the chapter How do I select multiple entries?
On the ribbon, select Output > Send document.
Result
A new email with the documents attached opens in your e-mail program. The short name is automatically used as the subject.
# Save as
You can save local copies of all documents that are stored in the Repository work area.
Information
It is not advisable to use this function in combination with the Document > Load new version function to edit a document because this would mean that document is not locked for other users.
Method
Select the document you want to save.
On the ribbon, select Output > Save as.
Result
The document is saved in your usual folder.
# Export table
You can export metadata for entries in a folder. The metadata is exported as a CSV file.
The entries themselves are not exported.
This function is only enabled in the table view. If you are not in the table view, select View > Table on the ribbon.
Method
Select the folder whose table you want to export.
In the viewer pane, select the entry or entries whose metadata you want to export.
You can learn how to select multiple entries in the chapter How do I select multiple entries?
On the ribbon, select Output > Save > Export table.
Result
The CSV file appears at the bottom of your browser.
Outlook
You can import the CSV file into popular spreadsheet programs and database systems, or into Excel spreadsheets.
# Print document (ELO Web Add-ons)
You can print a document directly from ELO. You can also print even if the document cannot be shown.
Information
This function is only available if you have installed the ELO Web Add-ons.
Method
Select the document you want to print.
On the ribbon, select Output > Print document.
# Create external link
You can send a folder or document from ELO via e-mail. The recipient does not need an ELO account to open the link.
Related functions
- Send as ELO link: If you want to send a document to someone with access to ELO, use this function.
- Send document: If you have installed the ELO Web Add-ons, you can also use this function to send a document to someone without access to ELO.
Method
Select the entry you want to send.
On the ribbon, select Output > External link > Create external link.
Restrict availability: You can restrict availability to a specific period or the number of times the link can be opened.
Select Create external link.
Send the link by e-mail. Alternatively, you can save it to the clipboard.
Result
The link is sent.
An external link also works when the entry it refers to has been moved.
Outlook
You can use the function External links overview to see a list of all external links. You can also use this function to edit or delete the external links.
# External links overview
This function provides you with a list of all external links. You can edit or delete all the links in the list.
Method
On the ribbon, select Output > External link > External links overview.
Result
In the External links overview dialog box, you can see the links that have been created.
Outlook
If you select a link in the list, the following buttons become active.
- Go to: This function takes you to the entry in the Repository work area that the link was created for.
- Open in read-only mode
- Edit external link: This function allows you to change how long the link is available or the number of times it can be accessed.
- Delete external link: As soon as the external link is deleted, you can no longer access the entry using the link.